Accurate Payment Tracking to Strengthen Your Revenue Cycle

At BERALOU LLC, we understand that managing a dental practice goes far beyond delivering excellent patient care. Your ability to maintain a healthy cash flow, identify lost revenue, and understand your financial performance depends heavily on how well your payments are tracked and reconciled. That’s where our Payment Posting & Reconciliation service becomes essential.

This service ensures that all payments received from insurance carriers and patients are recorded accurately, matched precisely to Explanation of Benefits (EOBs), and reconciled promptly. By maintaining clarity in your financial records and immediately identifying discrepancies, we help protect your revenue and support informed decision-making.

Our experienced billing professionals bring precision and consistency to the payment posting process. Whether your practice receives payments via electronic remittance advice (ERA), paper EOBs, or patient checks, BERALOU LLC ensures every payment is properly recorded, adjusted, and reconciled with corresponding claims. This attention to detail reduces errors, prevents write-off mistakes, and improves overall financial reporting.

The Importance of Accurate Payment Posting

Accurate payment posting is one of the most overlooked yet critical aspects of the dental revenue cycle. A small posting error can snowball into a larger issue—misrepresenting revenue, skewing financial reports, or even resulting in missed revenue recovery opportunities. Improper adjustments can also lead to incorrect patient balances, billing confusion, and compliance issues.

Verification and Pre-submission Review

Timely and precise payment posting ensures that your practice:

• Receives full visibility into the revenue earned and pending
• Identifies and corrects underpayments and denials quickly
• Keeps patient ledgers accurate and up to date
• Maintains accurate aging reports and collections processes
• Supports clean financial audits and reporting

BERALOU LLC takes a meticulous approach to ensure that your accounts reflect reality. Our team is trained in interpreting EOBs, understanding contractual adjustments, posting write-offs correctly, and flagging anomalies for further investigation.

Our Process: From Payment to Reconciliation

We tailor our workflow to match the specific needs of your practice and the systems you use. Whether we’re working with electronic files from clearinghouses or paper documentation from insurance payers, our process is built on accuracy, consistency, and timeliness.

Payment Matching and Application

We receive your payments and match each one to the correct claim and patient ledger. This includes processing ERAs, scanning paper EOBs, and applying patient payments collected at the front desk.

• Payments are matched against billed charges and dates of service
• Co-pays, deductibles, and allowed amounts are verified
• Insurance adjustments are applied according to payer contracts
• Overpayments and refunds are flagged and reviewed
• Secondary claims are identified and processed when applicable

By posting payments as soon as they are received, we ensure that your account balances stay current and that denied or partially paid claims are acted upon without delay.

Discrepancy Identification and Resolution

Not all payments match what was expected. Our team pays close attention to discrepancies such as underpayments, missing payments, or incorrect adjustments. We immediately take action to investigate and correct these issues before they affect your bottom line.

• Differences between expected and actual payments are flagged
• Unexplained write-offs or unauthorized adjustments are investigated
• Short payments are followed up with payers to recover balances
• Misapplied payments are corrected to reflect accurate patient balances

These proactive steps prevent revenue loss and provide your practice with clear insight into claim performance and payer reliability.

Account Reconciliation

Once payments are posted, the next critical step is reconciliation—verifying that total payments, adjustments, and remaining balances align with financial records, EOBs, and reports. We reconcile daily, weekly, or monthly depending on your practice's needs, ensuring that accounts are accurate and complete.

• Patient and insurance balances are verified and corrected as needed
• Bank deposits are reconciled with payment batches
• Adjustments are balanced against contractual agreements
• All transactions are documented for audit readiness

This reconciliation process allows your practice to maintain reliable financial records and prepare for smooth, accurate reporting for taxes, audits, and performance reviews.

Reporting and Transparency

Transparency is central to how we work at BERALOU LLC. We generate regular reports that give your practice a clear understanding of payment trends, payer behavior, and financial status.

• Detailed daily, weekly, and monthly payment reports
• Insights into denial trends and underpayment patterns
• Aging reports for insurance and patient accounts
• Summary of reconciled and unreconciled payments
• Recommendations for financial improvements based on data trends

Our reporting not only supports accurate accounting but also guides strategic planning and operational improvements.

Integration and Customization

Our team works with a wide range of dental practice management and billing systems. Whether your office uses Eaglesoft, Dentrix, Open Dental, or another platform, we can integrate seamlessly into your existing workflows without disrupting your daily operations.

• We customize payment posting processes based on your system capabilities
• We coordinate with front desk and administrative staff to clarify payment collections
• We provide guidance on best practices to avoid miscommunication and redundancy

By aligning with your systems and processes, BERALOU LLC becomes an extension of your financial team rather than an external vendor.

Accuracy, Compliance, and Training

Our team of dental billing professionals is trained regularly to stay compliant with industry standards and insurer guidelines. We ensure your payment posting adheres to:

• HIPAA privacy and data security regulations
• ADA coding and documentation standards
• Payer-specific contractual requirements
• Federal and state financial compliance regulations

We never take shortcuts when it comes to your practice’s financial integrity. Every payment is posted with compliance in mind, and we maintain a full audit trail for every transaction.

Benefits of Choosing BERALOU LLC

When you trust BERALOU LLC with your payment posting and reconciliation needs, you gain a financial partner who is dedicated to maximizing your practice’s efficiency, accuracy, and profitability. Some of the key benefits include:

• Faster revenue recognition and reduced days in A/R
• Improved accuracy in patient billing and collections
• Full visibility into payer performance and trends
• Reduced manual errors and fewer write-off mistakes
• Proactive resolution of underpayments and denials
• Reliable financial reports for management and audit purposes

We bring a sense of clarity and control to the revenue cycle. Our goal is to help your practice grow by giving you the financial accuracy and insight you need to make smart decisions.

Build a Stronger Financial Foundation

Payment posting and reconciliation may not be the most visible part of your practice, but it is one of the most important. By ensuring that every dollar is accounted for, every discrepancy is addressed, and every ledger is up to date, BERALOU LLC helps secure the financial stability your practice depends on.

Let our experienced team manage the complexity of payment posting so you can focus on delivering exceptional patient care. With our support, your financial processes become more efficient, more transparent, and more reliable.

Contact BERALOU LLC today to learn how our Payment Posting & Reconciliation service can enhance your revenue cycle and protect your bottom line.